About the Position

Pelsam Limited We are looking for a highly organized, responsible, and detail-oriented Operations & HR Assistant to support our daily business operations and Human Resources activities.

The successful candidate will assist in monitoring product inventory, employee schedules and attendance, daily operational activities, and HR functions. The role requires strong coordination, communication, reporting, record-keeping, and attention to detail.

Key Responsibilities

Daily Business Operations

• Monitor daily operational activities and ensure procedures are followed.
• Monitor daily product inventory and stock levels.
• Maintain accurate records of incoming and outgoing products.
• Ensure all stock movements are properly authorized and recorded.
• Prepare and maintain employee work schedules and duty rosters.
• Prepare regular attendance and schedule reports for management.
• Coordinate staff replacements when employees are absent, where authorized.
• Coordinate between departments to ensure smooth business operations.
• Identify operational problems and report them to management.
• Follow up on pending operational issues until they are resolved.
• Ensure company equipment, tools, and other operational resources are properly used.
• Monitor compliance with company procedures and internal controls.
• Ensure operational procedures are followed by employees.
• Prepare and submit regular operational reports.
• Ensure management receives accurate and timely operational information.
• Assist management in implementing operational improvements.

Human Resources Support

• Assist with recruitment and employee onboarding.
• Maintain employee records and personnel files.
• Assist in preparing employment contracts and HR documentation.
• Maintain leave and attendance records.
• Assist with employee performance monitoring.
• Support disciplinary and performance documentation when instructed by management.
• Assist in organizing staff meetings and training.
• Respond to routine employee administrative and HR matters.
• Maintain confidentiality of employee information.

Qualifications & Experience

• Diploma or Bachelor’s Degree in Business Administration, Human Resources, Operations Management,Sales and Marketing, or a related field.
• Previous experience in business administration, operations, or HR administration is preferred.
• At least 1 year of relevant work experience

Ideal Candidate

The ideal candidate should be organized, proactive, trustworthy, disciplined, and detail-oriented, with the ability to coordinate employees, monitor inventory, maintain accurate records, prepare reports, and ensure company procedures are followed.

• Monitor daily operational activities and ensure procedures are followed.
• Monitor daily product inventory and stock levels.
• Maintain accurate records of incoming and outgoing products.
• Ensure all stock movements are properly authorized and recorded.
• Prepare and maintain employee work schedules and duty rosters.
• Prepare regular attendance and schedule reports for management.
• Coordinate staff replacements when employees are absent, where authorized.
• Coordinate between departments to ensure smooth business operations.
• Identify operational problems and report them to management.
• Follow up on pending operational issues until they are resolved.
• Ensure company equipment, tools, and other operational resources are properly used.
• Monitor compliance with company procedures and internal controls.
• Ensure operational procedures are followed by employees.
• Prepare and submit regular operational reports.
• Ensure management receives accurate and timely operational information.
• Assist management in implementing operational improvements.
• Assist with recruitment and employee onboarding.
• Maintain employee records and personnel files.
• Assist in preparing employment contracts and HR documentation.
• Maintain leave and attendance records.
• Assist with employee performance monitoring.
• Support disciplinary and performance documentation when instructed by management.
• Assist in organizing staff meetings and training.
• Respond to routine employee administrative and HR matters.
• Maintain confidentiality of employee information.

• Coordination
• Communication
• Reporting
• Record-keeping
• Attention to detail
• Organization
• Proactiveness
• Trustworthiness
• Discipline

• Diploma or Bachelor’s Degree in Business Administration, Human Resources, Operations Management, Sales and Marketing, or a related field.
• Previous experience in business administration, operations, or HR administration is preferred.