People Project is recruiting on behalf of its client operating in the manufacturing sector for an experienced and results-oriented Transport Supervisor to oversee fleet operations, vehicle maintenance, driver scheduling, fuel management and transport coordination.

The successful candidate will ensure the company’s fleet operates safely, efficiently and cost-effectively, supporting the smooth movement of goods, coordination of staff transport and other operational requirements.

The role requires strong organizational and leadership skills, practical fleet management experience and the ability to minimize vehicle downtime while ensuring compliance with applicable transport and road safety regulations.

Key Responsibilities

1. Fleet Operations and Transport Coordination

• Plan and coordinate daily vehicle allocation and routes based on operational requirements and requests from relevant departments.
• Assign duties to drivers and prepare weekly driver shift schedules and rosters.
• Coordinate transport requirements for the movement of goods, materials and staff, as applicable.
• Monitor daily vehicle movements and utilization through tracking systems or other approved mechanisms.
• Prepare and submit daily fleet movement reports and other operational reports as required.
• Conduct regular checks to ensure vehicles are available, roadworthy, clean and fit for purpose.
• Coordinate staff transport arrangements and ensure reliable service delivery.
• Identify operational bottlenecks and implement measures to improve fleet utilization and efficiency.

2. Vehicle Maintenance and Repairs

• Plan, coordinate and supervise preventive maintenance schedules for all company vehicles.
• Coordinate vehicle servicing, inspections, repairs and maintenance activities conducted in-house or by external service providers.
• Maintain accurate vehicle maintenance records, service histories and repair documentation.
• Monitor vehicle condition and ensure defects identified through driver checklists or inspections are addressed promptly.
• Follow up on maintenance activities to minimize vehicle breakdowns and operational downtime.
• Identify maintenance requirements and submit timely requisitions for spare parts and other necessary supplies.
• Coordinate with procurement, stores and external garages to ensure timely availability of required parts and services.
• Monitor repair costs and ensure maintenance work is completed to acceptable standards and within approved budgets.

3. Fuel Management and Cost Control

• Authorize and monitor fuel consumption in accordance with approved company procedures.
• Review fuel usage against vehicle mileage, routes, operating schedules and expected consumption levels.
• Investigate unusual fuel consumption patterns and report discrepancies or suspected misuse.
• Maintain accurate fuel records and prepare periodic fuel consumption reports.
• Recommend and implement measures to reduce fuel costs, unnecessary vehicle usage and other fleet operating expenses.
• Monitor expenditure on maintenance, repairs, spare parts and other transport-related costs.
• Promote efficient driving practices and responsible use of company vehicles.

4. Driver Supervision and Performance Management

• Supervise drivers and ensure duties are performed in accordance with company procedures and operational schedules.
• Monitor driver attendance, punctuality, conduct, productivity and compliance with assigned routes and schedules.
• Conduct regular checks to verify the validity of drivers’ licences and ensure drivers are authorized to operate their assigned vehicles.
• Ensure drivers complete vehicle inspection checklists before and after use, as required.
• Promote defensive driving, road safety awareness, vehicle care and responsible driving behaviour.
• Address driver-related operational issues and escalate disciplinary or serious safety matters to management.
• Coordinate driver briefings and communicate changes to routes, schedules and operational requirements.

5. Vehicle Compliance and Documentation

• Ensure all vehicles have valid registration, insurance, roadworthiness documentation and other applicable permits and licences.
• Monitor expiry dates and initiate renewals in good time to avoid operational interruptions or regulatory penalties.
• Conduct regular and random vehicle checks to verify documentation, cleanliness, general condition and compliance with company standards.
• Monitor traffic fines and follow up on the timely resolution of traffic violations.
• Maintain an updated fleet register containing vehicle details, assigned drivers, documentation status, maintenance schedules and other relevant information.
• Ensure vehicle records and operational documents are properly maintained and readily accessible.

6. Accident and Traffic Incident Management

• Coordinate with the Security Department and relevant internal stakeholders in handling road accidents, traffic violations and other vehicle-related incidents.
• Ensure accidents and incidents are reported promptly in accordance with company procedures.
• Assist in collecting relevant information, maintaining incident records and coordinating follow-up actions.
• Monitor the resolution of traffic-related matters and ensure required documentation is submitted to the relevant parties.
• Identify recurring accident or traffic violation patterns and recommend preventive measures.

7. Reporting and Continuous Improvement

• Prepare daily, weekly and monthly fleet performance reports in accordance with company guidelines.
• Report on vehicle availability, utilization, fuel consumption, maintenance expenditure, breakdowns, traffic fines and other relevant performance indicators.
• Maintain accurate records of vehicle inspections, maintenance, fuel usage, driver schedules and operational activities.
• Identify opportunities to improve transport efficiency, reduce operating costs and extend vehicle service life.
• Provide management with timely updates on fleet performance, operational challenges and resource requirements.

Qualifications and Experience Required

• A Diploma or Bachelor’s Degree in Transport Management, Logistics and Supply Chain Management, Fleet Management, Automotive Engineering or a related field.
• Relevant training or professional certification in fleet management, transport operations or vehicle maintenance will be an added advantage.
• A minimum of 3 years of relevant experience in fleet management, transport supervision or transport operations.
• Experience supervising drivers and coordinating daily vehicle movements, routes and schedules.
• Practical knowledge of vehicle maintenance planning, servicing, repairs and breakdown management.
• Experience monitoring fuel consumption, fleet operating costs and vehicle utilization.
• Familiarity with vehicle documentation, road safety requirements, traffic regulations and compliance monitoring.
• Experience working in manufacturing, distribution, logistics, Fast-Moving Consumer Goods (FMCG) or a similar operational environment will be an advantage.

• Plan and coordinate daily vehicle allocation and routes based on operational requirements and requests from relevant departments.
• Assign duties to drivers and prepare weekly driver shift schedules and rosters.
• Coordinate transport requirements for the movement of goods, materials and staff, as applicable.
• Monitor daily vehicle movements and utilization through tracking systems or other approved mechanisms.
• Prepare and submit daily fleet movement reports and other operational reports as required.
• Conduct regular checks to ensure vehicles are available, roadworthy, clean and fit for purpose.
• Coordinate staff transport arrangements and ensure reliable service delivery.
• Identify operational bottlenecks and implement measures to improve fleet utilization and efficiency.
• Plan, coordinate and supervise preventive maintenance schedules for all company vehicles.
• Coordinate vehicle servicing, inspections, repairs and maintenance activities conducted in-house or by external service providers.
• Maintain accurate vehicle maintenance records, service histories and repair documentation.
• Monitor vehicle condition and ensure defects identified through driver checklists or inspections are addressed promptly.
• Follow up on maintenance activities to minimize vehicle breakdowns and operational downtime.
• Identify maintenance requirements and submit timely requisitions for spare parts and other necessary supplies.
• Coordinate with procurement, stores and external garages to ensure timely availability of required parts and services.
• Monitor repair costs and ensure maintenance work is completed to acceptable standards and within approved budgets.
• Authorize and monitor fuel consumption in accordance with approved company procedures.
• Review fuel usage against vehicle mileage, routes, operating schedules and expected consumption levels.
• Investigate unusual fuel consumption patterns and report discrepancies or suspected misuse.
• Maintain accurate fuel records and prepare periodic fuel consumption reports.
• Recommend and implement measures to reduce fuel costs, unnecessary vehicle usage and other fleet operating expenses.
• Monitor expenditure on maintenance, repairs, spare parts and other transport-related costs.
• Promote efficient driving practices and responsible use of company vehicles.
• Supervise drivers and ensure duties are performed in accordance with company procedures and operational schedules.
• Monitor driver attendance, punctuality, conduct, productivity and compliance with assigned routes and schedules.
• Conduct regular checks to verify the validity of drivers’ licences and ensure drivers are authorized to operate their assigned vehicles.
• Ensure drivers complete vehicle inspection checklists before and after use, as required.
• Promote defensive driving, road safety awareness, vehicle care and responsible driving behaviour.
• Address driver-related operational issues and escalate disciplinary or serious safety matters to management.
• Coordinate driver briefings and communicate changes to routes, schedules and operational requirements.
• Ensure all vehicles have valid registration, insurance, roadworthiness documentation and other applicable permits and licences.
• Monitor expiry dates and initiate renewals in good time to avoid operational interruptions or regulatory penalties.
• Conduct regular and random vehicle checks to verify documentation, cleanliness, general condition and compliance with company standards.
• Monitor traffic fines and follow up on the timely resolution of traffic violations.
• Maintain an updated fleet register containing vehicle details, assigned drivers, documentation status, maintenance schedules and other relevant information.
• Ensure vehicle records and operational documents are properly maintained and readily accessible.
• Coordinate with the Security Department and relevant internal stakeholders in handling road accidents, traffic violations and other vehicle-related incidents.
• Ensure accidents and incidents are reported promptly in accordance with company procedures.
• Assist in collecting relevant information, maintaining incident records and coordinating follow-up actions.
• Monitor the resolution of traffic-related matters and ensure required documentation is submitted to the relevant parties.
• Identify recurring accident or traffic violation patterns and recommend preventive measures.
• Prepare daily, weekly and monthly fleet performance reports in accordance with company guidelines.
• Report on vehicle availability, utilization, fuel consumption, maintenance expenditure, breakdowns, traffic fines and other relevant performance indicators.
• Maintain accurate records of vehicle inspections, maintenance, fuel usage, driver schedules and operational activities.
• Identify opportunities to improve transport efficiency, reduce operating costs and extend vehicle service life.
• Provide management with timely updates on fleet performance, operational challenges and resource requirements.

• organizational and leadership skills
• practical fleet management experience
• ability to minimize vehicle downtime
• compliance with applicable transport and road safety regulations
• tracking systems
• vehicle maintenance planning
• servicing
• repairs
• breakdown management
• fuel consumption monitoring
• fleet operating costs monitoring
• vehicle utilization monitoring
• vehicle documentation
• road safety requirements
• traffic regulations
• compliance monitoring
• defensive driving
• road safety awareness
• vehicle care
• responsible driving behaviour

• Diploma or Bachelor’s Degree in Transport Management, Logistics and Supply Chain Management, Fleet Management, Automotive Engineering or a related field.
• Relevant training or professional certification in fleet management, transport operations or vehicle maintenance will be an added advantage.
• A minimum of 3 years of relevant experience in fleet management, transport supervision or transport operations.
• Experience supervising drivers and coordinating daily vehicle movements, routes and schedules.
• Practical knowledge of vehicle maintenance planning, servicing, repairs and breakdown management.
• Experience monitoring fuel consumption, fleet operating costs and vehicle utilization.
• Familiarity with vehicle documentation, road safety requirements, traffic regulations and compliance monitoring.
• Experience working in manufacturing, distribution, logistics, Fast-Moving Consumer Goods (FMCG) or a similar operational environment will be an advantage.