Organizational context

Under the overall authority of the Head of Office and UNESCO Representative of the UNESCO Dar es Salaam Office, and under the immediate supervision of the Finance and Administrative Office (AO), the incumbent will determine trip itineraries and the expected duration of journeys.

The role requires the exercise of judgement and the ability to choose from different accepted alternatives, including route selection and compliance with security instructions and procedures. The incumbent must exercise care and take appropriate safety precautions while driving, sometimes under difficult conditions.

The position requires:

• Knowledge of local driving rules and regulations.
• Knowledge of the local environment.
• Knowledge of basic vehicle maintenance and repairs.
• The ability to exercise care and observe safety precautions while driving.
• Flexibility to drive for long or irregular hours.
• Availability to work on weekends when meeting official personnel at the airport or transporting officials to official functions.
• The ability to manage dense traffic, difficult driving conditions and other traffic hazards.
• The ability to occasionally lift heavy equipment, luggage and other items.

Main tasks and services

Driving and transportation services

• Drive UNESCO staff, officials, visitors and other authorized personnel using official or project vehicles.
• Ensure the provision of reliable and safe driving services.
• Meet official personnel and visitors at the airport.
• Facilitate basic visa and customs formalities when required.
• Translate into the local language for the Head or Director of the Office and/or official personnel using the vehicle, when necessary.
• Drive the vehicle during field trips as required.

Vehicle operation and maintenance

• Ensure cost savings through the proper day-to-day use of the assigned vehicle.
• Maintain accurate daily vehicle logs.
• Arrange timely minor repairs and make arrangements for major repairs.
• Ensure timely oil changes.
• Check tyres, brakes and water levels regularly.
• Ensure the vehicle is washed and remains clean and in good running condition at all times.
• Provide input for the preparation of vehicle maintenance plans and reports.
• Arrange for the vehicle to be inspected and repaired at an officially designated workshop.
• Check the vehicle before and after each workshop visit.

Vehicle documentation, supplies and safety

• Ensure that the assigned vehicle has all required documents and supplies, including:
  • Vehicle insurance
  • Vehicle registration
  • Vehicle logs
  • Office directory
  • Map of the city and country
  • First-aid kit
  • Necessary spare parts
• Keep track of vehicle insurance and other tax formalities.
• Ensure the timely, accurate and correct reporting of accidents.
• Assist with the installation and use of HF and VHF radios and satellite phones in the vehicle.

Office and administrative support

• Deliver and collect mail, documents and other items as required.
• When not driving, perform other duties such as:
  • Photocopying
  • Binding
  • Assisting with filing
  • Paying certain office bills
  • Undertake the duties of other drivers while they are on leave.
  • Carry out additional activities that may be required to support the success of the work team.

Expected results

The incumbent’s work indirectly affects the work of colleagues outside the immediate unit and contributes to the safety and security of the Organization’s staff and officials. Accidents may have fatal consequences.

The correct and timely delivery of mail and other documents may also indirectly affect the work of colleagues outside the immediate unit.

The position requires the ability to:

• Complete forms accurately.
• Communicate effectively in spoken language.
• Occasionally provide informal translation into or from the local language for Office staff and/or officials using the vehicle.
• Exchange and obtain straightforward, fact-based information.
• Receive and exchange instructions concerning daily transport requirements.
• Deliver and collect mail and messages correctly and on time.

Contract duration

The Service Contract assignment is for three months, tentatively running from 1 October to 31 December 2026.

At the discretion of the Head and UNESCO Representative of the UNESCO Dar es Salaam Office, the contract may be extended based on:

• Operational needs
• Satisfactory performance
• Availability of sufficient funds

Extensions may be granted for periods of up to and including 12 months at a time.

Core competencies

• Communication
• Accountability
• Innovation
• Knowledge sharing and continuous improvement
• Planning and organizing
• Results focus
• Teamwork

For detailed information, consult the UNESCO Competency Framework.

Required qualifications

Education and academic qualifications

Applicants must have:

• A minimum of a high school certificate.
• A valid national driver’s licence.
• Passenger Service Vehicle driving courses completed through reputable institutions will be an advantage.

Work experience

A minimum of five years of relevant work experience.

Language requirements

Fluency in English and Kiswahili, both oral and written.

Skills and competencies

Applicants must possess:

• Proven ability to drive vehicles safely and in accordance with local regulations.
• Strong communication skills.
• Experience driving a variety of vehicle types and models.
• Skills in carrying out minor vehicle repairs.
• Knowledge of radio, email, telephone and other applications.
• Knowledge of the rules and regulations governing the operation of United Nations vehicles will be an added advantage.

• Drive UNESCO staff, officials, visitors and other authorized personnel using official or project vehicles.
• Ensure the provision of reliable and safe driving services.
• Meet official personnel and visitors at the airport.
• Facilitate basic visa and customs formalities when required.
• Translate into the local language for the Head or Director of the Office and/or official personnel using the vehicle, when necessary.
• Drive the vehicle during field trips as required.
• Ensure cost savings through the proper day-to-day use of the assigned vehicle.
• Maintain accurate daily vehicle logs.
• Arrange timely minor repairs and make arrangements for major repairs.
• Ensure timely oil changes.
• Check tyres, brakes and water levels regularly.
• Ensure the vehicle is washed and remains clean and in good running condition at all times.
• Provide input for the preparation of vehicle maintenance plans and reports.
• Arrange for the vehicle to be inspected and repaired at an officially designated workshop.
• Check the vehicle before and after each workshop visit.
• Ensure that the assigned vehicle has all required documents and supplies, including: Vehicle insurance, Vehicle registration, Vehicle logs, Office directory, Map of the city and country, First-aid kit, Necessary spare parts.
• Keep track of vehicle insurance and other tax formalities.
• Ensure the timely, accurate and correct reporting of accidents.
• Assist with the installation and use of HF and VHF radios and satellite phones in the vehicle.
• Deliver and collect mail, documents and other items as required.
• When not driving, perform other duties such as: Photocopying, Binding, Assisting with filing, Paying certain office bills, Undertake the duties of other drivers while they are on leave.
• Carry out additional activities that may be required to support the success of the work team.

• Proven ability to drive vehicles safely and in accordance with local regulations.
• Strong communication skills.
• Experience driving a variety of vehicle types and models.
• Skills in carrying out minor vehicle repairs.
• Knowledge of radio, email, telephone and other applications.
• Knowledge of the rules and regulations governing the operation of United Nations vehicles will be an added advantage.
• Ability to exercise judgement and choose from different accepted alternatives, including route selection and compliance with security instructions and procedures.
• Ability to exercise care and take appropriate safety precautions while driving, sometimes under difficult conditions.
• Flexibility to drive for long or irregular hours.
• Availability to work on weekends when meeting official personnel at the airport or transporting officials to official functions.
• Ability to manage dense traffic, difficult driving conditions and other traffic hazards.
• Ability to occasionally lift heavy equipment, luggage and other items.
• Ability to complete forms accurately.
• Ability to communicate effectively in spoken language.
• Ability to occasionally provide informal translation into or from the local language for Office staff and/or officials using the vehicle.
• Ability to exchange and obtain straightforward, fact-based information.
• Ability to receive and exchange instructions concerning daily transport requirements.
• Ability to deliver and collect mail and messages correctly and on time.

• A minimum of a high school certificate.
• A valid national driver’s licence.
• Passenger Service Vehicle driving courses completed through reputable institutions will be an advantage.