Office Admin and Human Resource Manager

Other Dar es Salaam District Dar Es Salaam


Human Resources

Develop, redesign, update and implement Standard Operating Procedures (SOPs) and policies, aligning with BORDA Office country labour law, regulations, and BORDA’s objectives

Prepare, update, and maintain employees and consultants’ database, ensure that all employees and consultants’ contracts and personnel files are up to date and in compliance with HR system

Prepare monthly payroll in compliance with BORDA policies from each month including all government related regulations, and submit the approved payroll to the Finance department to proceed with the payroll bank transfer

Implement employees’ training and development, and plan career path and succession planning for the office team

Office Administration

Supervise day to day operation for the Office Administrative Assistant, Driver, Cleaner, Security Guard and Gardener, within adherence of the Admin policy and procedures relating to performance, keeping deadlines and quality compliance

Responsible for the timely submission of mandatory reports (e.g. Annual Audit, Annual NGO report, Quarterly/Annual donor reports, and other reports based on contractual agreements and local NGO regulations) and applications for any other statutory permits as per local regulations

Information Technology (IT) and Knowledge Management (KM), with support from the Administrative Assistant

Responsible for network administration with the support of the external IT consultant and ensure software and IT equipment of all staff are up-to-date;


Carry out any other related responsibility assigned by the Country Director or Country Programme Coordinator and support other activities as required by the management.


Educational Qualification

BA/MSc in office administration or related field

Work experience and skills

Minimum of [4-7] Years of experience in HR & Admin

Legal and/or Finance Experience added advantage


Strong verbal and written communication abilities, Strong phone, email and in-personal communication skills


Experience in time management

Experience in building effective teams

Strong attention to detail and confidentiality


Experience in developing Policy and Procedures

Excellent team working skills

Excellent Reporting skills


Excellent Computer literacy (MS Office applications, in particular)

Excellent in typing in both English & Swahili

Application process:

**EMAIL [email removed] with the subject:


With CV
References (with contact details for referees)
Motivation letter (1 page PDF)**

**Deadline 21 August 2020

Only applications meeting all of the above requirements will be considered**

Motivated, trustworthy and reliable HR/Admin Manager, who can work with little supervision and juggle various administrative tasks in a timely manner

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