Secretary Job at ITM Tanzania Ltd – Career Opportunity in Tanzania

Job Category: Administrative
Job Type: Full-Time
Deadline of this Job:  17 December 2020
Duty Station:  Dar es Salaam
Posted: 08-12-2020
Job Description

Vacancy title:

[ Type: FULL TIME , Industry: Human Services , Category: Admin & Office ]


Jobs at:

ITM Tanzania Ltd

Deadline of this Job:
17 December 2020  

Duty Station:
Within Tanzania , Dar es Salaam , East Africa

Date Posted: Tuesday, December 08, 2020 , Base Salary: Not Disclosed

ITM Tanzania Ltd is hiring .

Position: Secretary
Perform day to day administrative and secretarial duties in office environments. Key responsibilities include reporting to management, drafting documents and entering data, and scheduling appointments.
Qualification required:
Diploma in Secretarial Administration
Minimum Experience:
A minimum of ajira 5 years' experience

Job Responsibilities
• Submit and reconcile expense reports
• Answering calls, taking messages, and handling correspondence
• Maintaining diaries and arranging appointments.
• Carry out administrative duties such as typing, preparing, and collecting reports • Organizing and servicing meeting
• Supporting all workers and management of the entire departments, and coordinate office procedures.
• Logging or processing bills or expenses
• Contribute to team effort by accomplishing related results and needed
• Enhances effectiveness by providing information management support.
• Organizes works by reading and routing correspondence, collecting information, and initiating telecommunications.
• Manages department schedule by maintaining calendars for department personnel and arranging meetings, conferences, teleconferences, and travel.
• Completes requests by greeting customers, in person or on the telephone, and answering or referring inquiries.
• Maintains customer confidence and protects operations by keeping information confidential.
• Prepares reports by collecting information.
• Maintains office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verify receipt of supplies.
• Secures information by completing database backups.
• Provides historical reference by utilizing filing and retrieval systems.
• Maintains technical knowledge by attending educational workshops and reading
secretarial publications.
• Contributes to team effort by accomplishing related results as needed

Key Competencies required:
1. Excellent communication skills in English and Swahili both speaking and writing
2. Reporting skills
3. Scheduling
4. Supply management
5. Microsoft office skills
6. Professionalism, confidentiality, and organization
7. Travel logistics
8. Typing

Job Education Requirements: Diploma

Job Experience Requirements: 5 years


Job application procedure
Send your CV & Cover letter to I [email protected]  
For inquiries: 0766 261 252
DEADLINE: 17.12.2020.

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Other District Other Location Details Description answering calls, taking messages and handling correspondence maintaining diaries and arranging appointments typing, preparing and collating reports filing organising and servicing meetings (producing agendas…