Office Assistant Job at A Reputable Company – Career Opportunity in Tanzania

Job Category: Administrative
Job Type: Full-Time
Deadline of this Job:  15 January 2021
Duty Station:  Dar es Salaam
Posted: 08-12-2020
Job Description

Vacancy title:
Office Assistant

[ Type: FULL TIME , Industry: Nonprofit, and NGO , Category: Admin & Office ]


Jobs at:

A Reputable Company

Deadline of this Job:
15 January 2021  

Duty Station:
Within Tanzania , Dar es Salaam , East Africa

Date Posted: Tuesday, December 08, 2020 , Base Salary: Not Disclosed

Job Description/Requirements
A reputable company is looking for a motivated Office Assistant who is an excellent multitask with exceptional communication and time management skills. .
Essential Job Functions:
Duties And Responsibilities:
• Prepare coffee, tea, or other refreshments to staff and meetings and ensuring the meeting room is cleared thereafter.
• In charge of making sure the printing/documentation/photocopying area is well organized and mail in the pigeonholes is well organized.
• Monitors and ensures adequate cleaning of kitchens and washroom supplies.
• Ensuring cleanliness of the offices, dusting of all computers and telephone heads.
• Checks to see that all windows are closed rightly.
• Ensure that all general public areas are neat and clean.
• Handles pick-up and delivery of items for the office as required.
• Assist in photocopying and scanning and maintaining the copier machines, notifying the Administrative Associate when service and supplies are required.
• Assist in operating switchboard, directing incoming and outgoing calls as required by caller, determines the nature of the call, and decides on appropriate routing.
• Assist in receiving and screening all incoming visitors in accordance with FHI 360’s security procedures to identify them and determine the nature of their visit. Keeps a log of all visitors showing their name, time of arrival, who they visited and time of departure.
• Assist Admin in physical asset verification and tagging of assets.
• Ensure all invoices received are recorded, supporting documentation attached and forwarded to Finance.
• Assist in the procurement process (requesting for quotations, attach supporting documentations forward for approval by management/Finance/Bid Evaluation Committee, confirmation of goods/service received against LPOs etc).
• Support in updating stationery/sundries in the store, issuing of stationery to staff and preparation of list for re-order level.
• Ensuring supplies received are put away in the store or distributed to the users accordingly.
• Performs any other duties as assigned by the Finance Manager.

Knowledge, Skills And Abilities
• Clear speaking voice, neat and pleasant appearance.
• Good understanding of basic grammar.
• Ability to deal congenially and effectively with people, both in person and over the phone.
• Ability to be consistently organized, diplomatic and conscientious.
• Able to handle multiple tasks efficiently.
• Able to report to work and maintain time schedule and work extra hours as needed.
• Willing to learn, use and maintain office machines and assume responsibilities as skill increase.
• Ability to perform all duties and responsibilities in a timely manner with minimal supervision.

Minimum Requirements Standards:
• Secondary school ‘O’ level graduate or equivalent years of relevant experience; plus, a minimum of three years working with a public or private organization as a receptionist.
• Experience with switchboard equipment will be an added advantage.
• Must have a valid certificate of good conduct valid within the year.
• Prefer experience with medium-to-large sized international organization.
• Experience must reflect knowledge, skills and abilities listed above.

Job Education Requirements: O level

Job Experience Requirements: 3+ years


Job application procedure
Interested and qualified candidates should send their comprehensive Curriculum Vitae in not more than 3 pages to: [email protected]   using the Job Title as the subject of the mail.

Application Deadline: 15th January, 2021.

Partagez et envoyez cette annonce à vos amis !
Overview A Quality British National Curriculum School in Tanzania We are looking for a Primary School Secretary to join our dedicated team, You must be highly motivated, organized, enjoy working…
Other District Other Location Details Description answering calls, taking messages and handling correspondence maintaining diaries and arranging appointments typing, preparing and collating reports filing organising and servicing meetings (producing agendas…
ITM TANZANIA LTD is hiring POSITION: SECRETARY Perform day to day administrative and secretarial duties in office environments. Key responsibilities include reporting to management, drafting documents and entering data, and scheduling…