Procurement Assistant

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Job Title: Procurement Assistant

Reports To: Head of Procurement 

Key Responsibilities:

  • Preparing monthly order for chicks to be placed on farms as per sales projection. Ordering of feedstuffs for the farmers. 
  • Preparing farm reconciliation reports. 
  • Reconciliation of the chicks and feedstuffs between statement and farm deliveries. Arranging payments to food suppliers. 
  • Keeping the relationship between food suppliers and the company. Preparing slaughter plan to the farmers and slaughter house. 
  • Preparing chicken delivery schedule. 
  • Arranging payments for the slaughter service. 
  • Following up farm’s performance, plan to get the right size of chicken per sales  requirement. 
  • Purchasing and maintaining buffer stock of both Fillets and humps. 
  • Maintaining re-ordering level of the food products (Fillets and Humps, orders from  Mtanga).  
  • Keeping food product supplier’s database up to date. 
  • Contracting new suppliers. 
  • Buying price control from the suppliers. 
  • Liaising with all other departments in the organization in the procurement processes. 

  Knowledge, Skills, Qualifications, and Experience required for this Role Skills  Skills: 

  • Negotiation Skills 
  • Financial Acumen 
  • Enterprise Resources Planning – Sage 
  • Cost Management Skills 
  • Contract Management Skills 
  • Strategic Sourcing Skills 
  • Compliance rate 
  • Compliance to ESG policies.  
  • Supplier defect rate 
  • PO and invoice accuracy 
  • Rate of emergency purchases 
  • Supplier lead time 
  • PO cycle time 
  • Vendor availability 
  • Cost per invoice and PO 
  • Procurement ROI and benefits 
  • Price Competitiveness


Job Experience: 

  • An understanding of relevant Food handling industrial policies and procedures.
  • Minimum of two years’ experience in Procurement & Supplies or Supply Chain Management. 


  • First Degree in Procurement and Supplies or in Supply Chain Management.
  • Professional Certification i.e, Certified Procurement and Supplies Professionals (PSPTB)  will be an added advantage. 

Competencies required for this Role 

  • Communication skills. 
  • Interpersonal skills. 
  • Analytical, decision making, problem solving. 
  • Computer literacy. 
  • People management. 
  • Technical skills and knowledge. 


Frostan Ltd is an equal opportunity employer and the position is open to all. Qualified candidates should submit a CV and relevant certificates. Only candidates with the required  experience will be contacted. Submissions to be sent to: Email: [email protected] : Closing date: 07  January, 2022.

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