Protocol Assistant job at U.S. Embassy Dar es Salaam

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Vacancy title:
Protocol Assistant

[ Type: FULL TIME , Industry: Nonprofit, and NGO , Category: Management ]

Jobs at:

U.S. Embassy Dar es Salaam

Deadline of this Job:
20 April 2022  

Duty Station:
Within Tanzania , Dar es Salaam , East Africa

Summary
Date Posted: Wednesday, April 06, 2022 , Base Salary: Not Disclosed


JOB DETAILS:
About
Announcement Number: Dar es Salaam-2022-035
Hiring Agency: Embassy Dar Es Salaam
Position Title: Protocol Assistant
Open Period: 04/06/2022 – 04/20/2022
Format MM/DD/YYYY
Vacancy Time Zone: GMT+3
Series/Grade: LE – 0120 8
Salary: TZS TSh38,384,127
Work Schedule: Full-time – 40 hours per week
Promotion Potential: LE-8
Duty Location(s): 1inDar Es Salaam, TZTelework
Eligible: No
For More Info:
HR Section
+255-22-229 4148
[email protected]  
Overview
Hiring Path:
• Open to the public
Who May Apply/Clarification From the Agency:
All Interested Applicants / All Sources
Security Clearance Required:
Public Trust – Background Investigation
Appointment Type
Permanent
Appointment Type Details:
Indefinite subject to successful completion of probationary period
Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Summary:
Summary: The U.S. Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Protocol Assistant in the Executive Section.
Supervisory Position:
No
Relocation Expenses Reimbursed:
No
Travel Required:
Occasional Travel

Major Duties and Responsibilities
Representational Events (manages all aspects of events to include): 35%
• Assist the Ambassador and DCM in arranging official receptions, dinners, lunches and other social functions from the beginning to the end.
• Oversees representational vouchers by collecting vouchers, reviewing for accuracy and submit to Budget and Fiscal section for payment.
• Prepare all invitations for the Ambassador and DCM, ensuring that all invitations are delivered in a timely manner.

Prepares and maintains a current Master Contact List: 30%
• Maintains and updates the July 4 contact list.
• Updates the Government of Tanzania/Zanzibar Contact List on a highest-priority basis when changes in Government occurs.
• Provides updated lists on a regular basis to all Embassy offices; periodically provides updated diplomatic lists to Embassy and

Washington offices.
Ensures database is clear of errors/typos.

Serves as the assistant to the Front Office: 35%
Providing guidance and protocol-related liaison with Tanzanian, officials and the local population,
Makes appointments/translates for Ambassador/DCM, and drafts diplomatic notes, arranges appointments with government officials and follows up as needed and manage Diplomatic notes process for the Mission.
Note: This position description in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to perform other duties as assigned by the agency.

Qualifications and Evaluations
Requirements:
Experience: A minimum of three years’ experience in Protocol and/or Office Administration is required.
Education Requirements:
Education: University degree in Business Administration/Management, International Relations, Political Science, Communication, or Law is required.

Evaluations:
Language: Fluent (reading, speaking, and writing) in English is required and Fluent (reading, speaking, and writing) in Kiswahili is required. “This may be tested”
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications :
All applicants under consideration will be required to pass medical and security certifications.

Agency Benefits:
Benefits: The U.S. Mission in Tanzania offers compensation package that may include health, separation, and other benefits.
Other Information:
For the current COVID-19 Requirements please visit the following link.
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights

IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

Education Requirement: No Requirements

Job Experience: No Requirements

Work Hours: 8

Job application procedure
To apply for this position, applicants MUST apply electronically via ERA.
For more information, visit this link https://tz.usembassy.gov/embassy/jobs/  
Required Documents:
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.
All Applicants:
• University degree in Business Administration/Management, International Relations, Political Science, Communication, or Law is required – Certificate
• Transcript
• Proof of Citizenship
• National ID Copy (NIDA)
• Other Document
• Other Document 2

Eligible Family Member Applicants:
• Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Next Steps:
What to Expect Next: Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted only via email.
Thank you for your application and your interest in working at the U.S. Mission in Tanzania.


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