Deputy Project Manager (Roster)
Jobs at:The United Nations Office for Project Services
Deadline of this Job:
16 August 2022
Within Tanzania , Dar es Salaam , East Africa
Date Posted: Tuesday, August 02, 2022 , Base Salary: Not Disclosed
UNOPS has been present in Tanzania for more than 8 years delivering a regular and wide variety of projects covering numerous sectors including Education, Agriculture, Health, Resilient infrastructure, Security, Education among others. Building on our global experience successfully delivering projects in complex operating environments, a healthy pipeline of engagements are at various stages of discussion with our priority partners. In anticipation of new opportunities, UNOPS Tanzania Country Office is building up a roster of qualified project management professionals ready to join the team as new projects come online. If you have experience leading teams, are excited to expand our sustainable project management initiatives, are great at facilitating technical teams to develop specifications that match clients needs and budget, are always ready to get hands on with the work, and can lead partners through best practices and operational excellence, then this is your opportunity.
Roles and Duties
• Project Delivery and Performance
• Develop, complete and update implementation plan(s)
• Implement the approved plan (including the establishment of milestones) within tolerances set by the Project Board.
• Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life span.
• Manage the production of the required outputs, taking responsibility for overall progress and use of resources and initiating corrective action where necessary.
• Ensure that quality of work packages and deliverables complies with the quality requirements defined in the Implementation Plan.
• Liaise with any external suppliers or account managers.
• Manage acceptance and delivery of work packages.
• Monitor project progress ensuring that work packages are being executed properly.
• Control project and work packages changes.
• Accept goods, services or works delivered by suppliers.
• Lead contract management duties including supplier performance evaluation.
• Act as the Employer’s Representative within the FIDIC works contracts.
• Identify, and anticipate in a timely manner, potential risks and issues and advises mitigating measures to senior management/ Project Board so that maximum benefit to partner(s) and other stakeholders is achieved.
• Identify and report to the supervisor potential business opportunities for UNOPS
• Comply with all organizational policy and specifically the Project Management Manual
• Prepare/adapt all relevant plans for approval by the Project Board.
• Manage the reporting obligations defined in the Legal Agreement(s) and in the Implementation Plan
• Draft the requirements definitions for procurement processes. Approving requisitions and requests for non-purchase order payments; Evaluating submissions received, if appointed to the evaluation team.
• Ensure maintenance of the project files and lessons learned are recorded
• Ensure the development and implementation of project financial management guidelines and control mechanisms, in conformity with UNOPS rules and regulations.
• Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.
• Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project
• Understand the unique structures of the UN and budget appropriately for personnel
• Manage expenditures against the budget (based on accurate financial reports)
• Where the Deputy/Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.
• For project closure purposes, provide a formal handover of the project to the closure manager
• Support project audit activities, including planning, preparation and coordination during the audits and follow up on audit observations/recommendations
• Deputy Project Manager (Roster) Job Vacancy at UNOPS
• Monitoring and Reporting
• Prepare and issue regular project and/or financial reports in accordance with Partner and UNOPS requirements for reporting.
• Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality).
• Maintain diaries and progress reports as required by the organization’s standard procedures.
• Provide routine oversight and analysis of delivery data within the dashboard system.
• Ensure all project team members track and regularly update milestones and targets for the duration of projects’ life span
• Stakeholder Engagement
• Develop stakeholder profiles and facilitate the formulation of stakeholder engagement strategies.
• Establish solid working relationships with the Project Board (Executive, Senior Users and Senior Suppliers), client and key stakeholders.
• Enable the formulation of project communications plans. Coordinate internal project communications. Monitor the effectiveness of project communications.
• Coordinate stakeholder engagement and communication, ensuring effective timing and interdependency management of communications.
• Ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover outputs
• Quality Assurance
• Work with internal stakeholders to ensure projects comply with audit requirements
• Work with procurement/purchasing staff to ensure effective interface with suppliers’ quality systems
• Coordinate quality reviews of project documents and deliverables
• Provide quality control for management outputs (project documents, reports, etc.)
• Knowledge management and innovation
• Encourage routine and effective capacity building activities are conducted in order to build the long-term and sustainable capacity of staff.
• Actively interact with other Deputy/Project Managers and the wider PM community to share case studies, lessons learned and best practices
• Contribute to the oversight of lessons learned procedures, ensuring that lessons learnt are shared in a timely and appropriate manner. Participate in the relevant Communities of Practice
• Research and logging of lessons learned throughout the project life span.
• Provide feedback to Practice Groups on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies
• Personnel Management
• Lead and motivate the project management team, if applicable
• Ensure that behavioral expectations of team members are established
• Ensure that performance reviews are conducted fairly, accurately and timely
• Select, recruit and train the team as required and take into account gender parity and diversity objectives.
• Ensure safety and security for all project personnel and comply with UNDSS standards
• Create, foster and role model a culture of respect and zero tolerance for discrimination, abuse of authority, harassments, sexual harrasement and sexual exploitation and abuse. Ensure accountability for actions and perform duties in accordance with protection mechanisms and action plans, as expected by UNOPS policies, standards and commitments.
Qualification and Experience
• Advanced University Degree (Masters Degree) in Project Management, Procurement/ Supply Chain Management, Engineering, Construction engineering, Architecture, vertical infrastructure (buildings, etc.) or other relevant discipline is required.
• A Bachelor’s degree with an additional 2 years of relevant work experience may be accepted in lieu of the education requirements outlined above.
• A minimum of 5 years progressively responsible experience in the development sector is required;
• Experience working on projects with infrastructure products is required;
• Experience in a Project Management role (incl. Team Leader, Lead Engineer, Technical Coordinator, Deputy PM or Acting) in the delivery of development projects is highly desirable;
• Demonstrated experience working with multidisciplinary teams is required;
• Experience implement international norms in Health and Safety is required;
• Experience working with Environmental and Social Management Plans (ESMP) and/or World Bank Safeguard Frameworks is an advantage;
• Past experience involved in procurement of goods/services/ works is a distinct advantage;
• Knowledge of the UN system and familiarity with UNOPS procedures is an advantage;
• Demonstrated experience working with Government MDAs on donor funded projects is an asset;
• Language Requirement
• Fluency in English is essential
• Knowledge of Swahili is an advantage
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization – UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
• Position is based in a family duty station.
• This is a local post. As such, it is only open to Tanzanian Nationals or applicants with valid residence.
Work Hours: 8
Experience in Months: 60
Level of Education: Bachelor Degree
Job application procedure
To apply follow this link https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=24290