2 Strategic Information Regional Outreach Coordinators
Deadline of this Job:
31 December 2020
Within Tanzania , Dar es Salaam , East Africa
Date Posted: Friday, December 18, 2020 , Base Salary: Not Disclosed
About HJFMRI Tanzania Program
The Walter Reed Program Tanzania (WRP-T) is a collaborative effort that supports PEPFAR-funded HIV prevention and treatment activities in the Southern Highlands and within the Tanzania People’s Defense Forces (TPDF). HJF Medical Research International, Inc Tanzania (HJFMRI-T) is a local non-profit that has supported these efforts since 2004 for the Walter Reed Army institute of Research (WRAIR). PEPFAR activities are conducted in close collaboration with the Tanzania Ministry of Health, Community Development, Gender, Elderly and Children; and the President’s Office of the Regional Administration and Local Government (PORALG), through the Regional and Council Health Management Teams.
HJFMRI-T provides care and treatment to people affected by HIV/AIDS, and has been actively involved in HIV and AIDS programming, providing resources, personnel, and services to the Southern Highlands Zone. The program has expanded from supporting the Mbeya Zonal Referral Hospital to becoming a hub for anti-retroviral treatment in the zone; to community support through decentralized services, with the overall objective of implementing research, clinical HIV, prevention, care, and treatment services. HJFMRI-T currently focuses specifically on four regions in the Southern Highlands zone, namely Mbeya, Rukwa, Katavi, Songwe and Ruvuma for VMMC services only. The program also supports TPDF to implement comprehensive HIV prevention care and treatment program in 21 sites throughout the country. .
HJF Medical Research International, Inc. Tanzania (HJFMRI-T) is seeking qualified candidates to fill the positions listed below:
Job Title : Strategic Information Regional Outreach Coordinator (2 Positions)
Reports to : Regional Technical Coordinator Location : Rukwa and Katavi (1 Position)
Duration : 12 Months (with an option to renew based on the availability of funding and need)
The Strategic Information Regional Outreach Coordinator will monitor and evaluate initiatives, programs, and projects, both new and established, providing accountability and ensuring efficiency and success endures for Community Partners. S/he will provide feedback to the direct supervisor for establishing, modifying, and monitoring key program-level performance indicators to report and record physical progress for specific programs and projects within all program areas of HJFMRI, specifically community outreach and any other newly established projects ensuring agreed deliverables are met.
S/he also oversees regular project progress reports and collaborates with the Regional Strategic Information Lead to prepare weekly, monthly, quarterly, semiannual, annual, and narrative reports. Work closely on developing and implementing the work plan to monitor progress and evaluate project activities and innovations’ effectiveness. S/he will be responsible for identifying M&E needs, designing and maintaining data collection systems, and ensuring that all necessary information from routine data collection, special studies, reporting, analysis, and use for evidence-based decision making. S/he will be responsible for ensuring the data collected is comprehensive, clean, and valid. S/He will assist in HMIS, Data Quality Assurance, and Data Demand Information Use training activities at Outreach Partners Level.
Duties and Responsibilities
Contribute towards developing project documents and guidelines for M&E. In collaboration with his/her direct supervisor, the SI director, and other stakeholders, s/he will contribute towards the development of an M&E framework and an M&E plan for the program. In collaboration with the M&E Department
• Contribute to the development of the M&E framework for the project.
• Develop targets and distribute them to the community partner.
• Develop community indicators for tracking performance for all program areas
• Develop a plan for monitoring and evaluation of the Outreach project activities
• Ensure project indicators (Donor required indicators and Program level indicators) are well captured in various data collection tools
• Develop systems for data quality assessments at the community level.
Data Management and Analysis
• Keep abreast of developments regarding program changes and progress to advise and recommend tools and strategies to increase program performances and community partner’s results.
• Suggest ways to facilitate data collection and the flow of data within Program field teams.
• Identify strengths and weaknesses in existing data collection and management systems and propose solutions for community Partners.
• Perform field visits to ensure the quality of data collected by Programs and to verify the accuracy of reported data for community Partners.
• Analyze changes and patterns in KPI indicator data and performance reports to make recommendations to Program staff.
• Review and analyze weekly/monthly/quarterly reports to identify the causes of potential bottlenecks in project implementation and to enhance the quality of reporting
• Assist in posting data to the DATIM and IMPACT on a weekly, monthly, quarterly, semiannual, and annual basis after such data has been reviewed by HMIS Advisor, SI Director, and other Program Directors and Managers
• Define and implement the key project performance indicators (KPI) and monitor them throughout the projects.
• Propose strategies to increase data use and demand amongst Outreach Partners
• Assist Program staff/ partners in clarifying project information needs.
• Support project/program staff on ways to properly document, organize, and capture program progress.
• Participate in creating and revising data flow charts, tools, and data collection procedures under the supervision of the SI Director
• Review the performance of existing management information systems to help identify potential modifications or resources.
Communication and Reporting
• Ensure all reporting deadlines are observed at the regional teams
• Communicate with regional staff in case of any issues that need emergence to follow up through the M&E department
• Review and analyze reports to identify the causes of potential bottlenecks for community partners
• Contribute to the M&E monthly journal.
• Assist HJFMRI program to strengthen HJFMRI staff and community partners’ capacity in an effective way to collect, analyze, and utilize data at the regional.
• Conduct data analysis and report project performance trends to the SI Director quarterly for program review meetings, using the specified template.
• Participate in periodic meetings with community partners and other stakeholders on a district and region to discuss achievements, challenges, and lessons.learned
• Document best practices and areas that need improvement and share with all stakeholders
• Be proactive in responding to emails; s/he will be required to respond to emails within 24 hours.
Capacity building for partners
• Work and build capacity of community partners to develop and implement the program at the partner level, develop performance monitoring plans, including identification of performance indicators; performance reporting systems; field-based technical assistance and monitoring of M&E system;
• In Collaboration with Regional Strategic Information Lead strengthens community partner capacity to collect, collate, and report data using national recording and reporting tools and use data for management and programmatic decision-making.
• Build capacity of Outreach partners to conduct data quality assessment at the partner level, and train staff to do data verification.
• Conduct field-based monitoring, technical assistance, and training visits with project staff, stakeholders, funders, etc.
Knowledge and Qualifications
• A degree in Social or Behavioral Sciences, Epidemiology, Public Health, Health Informatics, Health Sciences, Epidemiology, Statistics, or a related discipline. Excellent written and oral communication skills in English and Swahili with proven ability to document and articulate results. Minimum 4 years in monitoring and evaluation focused on supporting HIV/AIDS /PEPFAR activities with a Knowledge of USAID and PEPFAR policies and guidance.
Job Education Requirements: Not Specified
Job Experience Requirements: Not Specified
Work Hours: 8
Job application procedure
Cover letters and resumes should be sent by mail through post/EMS/DHL/ or any reliable Courier to the Human Resources and Administration Manager, P.O. Box 6396, Mbeya, or sent through e-mail to [email protected] .
NOTE: To be considered, applicants must put the TITLE OF THE JOB in the SUBJECT LINE. “CVs should not include any reference to marital status, birthplace, or tribal or religious affiliations. Any CVs containing this information will not be considered for employment”. Applications that are hand-delivered will not be accepted.
The deadline for submitting the application is December 31, 2020. Those who do not meet the minimum requirements, as detailed in the job description above, will not be considered.