HR & Administration Officer job at Portanchor Solutions Limited

Portanchor Solutions Limited is a Dar es Salaam-based clearing and forwarding company that specializes in customs clearance, cargo documentation, and transit shipping. They work closely with the Tanzania Revenue Authority (TRA) and port authorities to facilitate imports and exports.

Job Summary

We are seeking a highly organized and professional HR & Administration Officer to manage the company’s human resources and administrative functions. The successful candidate will be responsible for recruitment, employee records management, attendance monitoring, office administration, and ensuring smooth day-to-day operations.

Key Responsibilities

Human Resources

• Coordinate recruitment processes, including job advertisements, screening, interviews, and onboarding.
• Maintain employee records and personnel files.
• Monitor employee attendance, leave records, and working hours.
• Prepare employment contracts, probation confirmations, and other HR-related documents.
• Assist in payroll preparation and employee benefits administration.
• Ensure compliance with labor laws and company policies.
• Support employee performance evaluations and disciplinary processes.
• Maintain confidentiality of employee information.

Administration

• Manage office operations and administrative activities.
• Maintain company licenses, permits, and statutory records.
• Organize and manage company documents and filing systems.
• Coordinate office supplies, equipment, and facility maintenance.
• Arrange meetings, travel, accommodations, and company events when required.
• Monitor office expenses and administrative budgets.
• Prepare reports, correspondence, and internal communications.
• Support management in various administrative and operational tasks.

Requirements

• Bachelor’s Degree or Diploma in Human Resource Management, Business Administration, Public Administration, or a related field.
• Minimum 2 years of experience in HR and administrative functions.
• Knowledge of Tanzania Employment and Labour Laws.
• Strong organizational and document management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to maintain confidentiality and professionalism.
• Strong attention to detail and problem-solving skills.
• Fluency in English and Swahili.

Preferred Qualifications

• Experience in logistics, transport, shipping, or clearing and forwarding industries is an added advantage.
• Familiarity with payroll administration and statutory compliance requirements.
• Ability to work independently and manage multiple tasks simultaneously.
• Strong leadership and team coordination skills.

Key Competencies

• Integrity and professionalism
• Time management
• Communication skills
• Organizational skills
• Attention to detail
• Ability to work under pressure
• Teamwork and coordination

• Coordinate recruitment processes, including job advertisements, screening, interviews, and onboarding.
• Maintain employee records and personnel files.
• Monitor employee attendance, leave records, and working hours.
• Prepare employment contracts, probation confirmations, and other HR-related documents.
• Assist in payroll preparation and employee benefits administration.
• Ensure compliance with labor laws and company policies.
• Support employee performance evaluations and disciplinary processes.
• Maintain confidentiality of employee information.
• Manage office operations and administrative activities.
• Maintain company licenses, permits, and statutory records.
• Organize and manage company documents and filing systems.
• Coordinate office supplies, equipment, and facility maintenance.
• Arrange meetings, travel, accommodations, and company events when required.
• Monitor office expenses and administrative budgets.
• Prepare reports, correspondence, and internal communications.
• Support management in various administrative and operational tasks.

• Strong organizational and document management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to maintain confidentiality and professionalism.
• Strong attention to detail and problem-solving skills.
• Fluency in English and Swahili.
• Experience in logistics, transport, shipping, or clearing and forwarding industries is an added advantage.
• Familiarity with payroll administration and statutory compliance requirements.
• Ability to work independently and manage multiple tasks simultaneously.
• Strong leadership and team coordination skills.

• Bachelor’s Degree or Diploma in Human Resource Management, Business Administration, Public Administration, or a related field.
• Minimum 2 years of experience in HR and administrative functions.
• Knowledge of Tanzania Employment and Labour Laws.