Administrative Assistant, FS-4
Deadline of this Job:
02 September 2021
Within Tanzania , Dar es Salaam , East Africa
Date Posted: Thursday, August 05, 2021 , Base Salary: Not Disclosed
Org. Setting and Reporting
This position is located in the Office of the Prosecutor of the International Residual Mechanism for Criminal Tribunals (IRMCT), Arusha Branch. The incumbent will work under the supervision of the Senior Trial Attorneys. *Appointment of the successful candidate to this position will be subject to budgetary approval.
•Processes, handles and maintains records of the correspondence addressed to and from the Prosecutor and the Office.
•Maintains up-to-date files both paper and electronic including those of correspondences, rules, regulations and administrative instructions.
•Places and screens phone calls in a discreet manner.
•Drafts routine correspondence in respect to the activities of the Office of the Prosecutor.
•Drafts reports and minutes of meetings. Takes and transcribes dictation on various subject-matters as well as types various documents and correspondence.
•Follow-up on behalf of the Office of the Prosecutor with other sections of the Mechanism, Officers of the Host Country and other Member States in accordance with the instructions received.
•Maintains leave records and prepares monthly attendance reports of the staff of the Office of the Prosecutor.
•Performs other related administrative duties, as required (e.g., operational travel programme; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating seminars, conferences and translations).
•Performs other duties as requested.
•Professionalism: Knowledge of the IRMCT’s mandate and work, including the prosecution of crimes committed in Rwanda. Ability to perform a broad range of administrative functions, promptly and with precision. Excellent organizational and follow-up skills. Experience dealing with confidential information/documents. Excellent knowledge of UN office practices/procedures. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Demonstrates commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
•Teamwork – Works collaboratively with colleagues to achieve organisational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
•Planning and Organising – Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments, adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
High school diploma or equivalent. A university degree or additional training in Administration, Business Administration or related field would be an added advantage.
• Minimum of six (6) years of experience in administrative services
• Experience preferably with senior officials of the United Nations
• Relevant experience in a judicial setting is desirable
Work Hours: 8
Experience in Months: 72
Level of Education: Bachelor Degree
Job application procedure
Apply at: https://careers.un.org/lbw/jobdetail.aspx?id=160305&Lang=en-US