The Administrator plays a vital role in ensuring that the Directorate operates optimally and that the Director receives the support required to ensure efficient operations, in particular information regarding directorate operations, for instance the status of programme activities and budgetary spend..
Manage the annual portfolio calendar
Offer planning support to the Portfolio Director and help to enhance efficiency and timeliness of Directorate activities.
Offer Support to the Sector Teams in respect to the planning of their work and data gathering
Analyze incoming and outgoing memoranda, submissions and reports and prepare and co-ordinate the preparation and submission of summary briefs and reports to the Director
Prepare agendas and make arrangements for committee, board and other meetings
Conduct research, compile data, and prepare papers for consideration and presentation by the Director.
Meet with individuals, special interest groups and others on behalf of the Director to discuss issues and assess and recommend various courses of action
Liaise with departmental and corporate officials and with other organizations and associations on behalf of the Director.
A minimum of an upper second degree in a relevant field such as business management, agriculture, development studies, etc.
At least 2 years’ experience of providing support to a busy NGO team of professional staff, where a considerable amount of analytical skills are called for.
Some understanding of and / or experience in budget management
Independent and able to work with minimal guidance and instruction.
Good communication and interpersonal skills
Good analytical and problem solving skills
Excellent Computer skills – Microsoft Office