People and Culture Specialist job at World Vision

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Vacancy title:
People and Culture Specialist

[ Type: FULL TIME , Industry: Arts, Audio/Video Technology and Communications , Category: Management ]

Jobs at:

World Vision

Deadline of this Job:
17 August 2022  

Duty Station:
Within Tanzania , Arusha , East Africa

Date Posted: Wednesday, August 03, 2022 , Base Salary: Not Disclosed

Key Responsibilities:
• WVT Staffing Solution: (Recruitment, Orientation and Onboarding). 25%
• P&C Business Partnering with WVT hiring managers to assess and observe the WVT P&C Division recruitment compliance, orientation and onboarding services.
• Develop and monitor the WVT workforce plans and recruitment plans to ensure timely implementation in accordance to WV P&C standards, P&C Strategy and WVT budgets
• Provide technical support and/or coordination support in recruitment, orientations and onboarding operations with WVT P&C recruiters and respective hiring managers. These includes facilitating the orientation process of new staff and ensure that P&C core documents are signed and filed (i.e. Police Background checks, Disclosure form/conflict of interest, Child protection, Employee Code of conduct, Core values, mission, vision & employee manual.)
• Participate in staff interviews sessions when required and provide guidance to the interview panel members or WVT P&C recruiters on the required compliance of WV recruitment standards of integrity and transparency.
• Participate in the project proposal development process when required with the P&C Specialist – Grants to capture staffing needs for recruitment planning and early warning recruitments.
• Regularly review, audit and improve interview reports/minutes and interview assessment tests tools and documentation used for WVT recruitment processes.
• End Results
• Timely Recruitments
• Having required skills and knowledge for Program and Grants Positions
• A very well Oriented Candidates hence achievement of WVT Strategy
• Activity
• Business Partnering on P&C process and systems 20%
• Acts as a single point of the contact for the employees and managers for the designated departments
• Proactively supports the delivery of HR Processes in each Department
• Manage change management projects cross-functionally
• Builds a strong business relationship with the internal client
• Actively support line managers to identify gaps, proposes and implement changes necessary to cover risks
• Facilitate the management team to bring best solutions for employees
• Implement talent management initiatives and succession plans for key talents and key job positions
• Periodic review of the organizational structures with line managers and proposes changes
• End Results
• Effective business partnership to P&C Stakeholders
• Activity
• Performance Management 20%
• Monitor the setting of Annual performance agreements and the periodic performance appraisal for staff at National Office, Clusters and Grants staff.
• Promote performance culture in world vision Tanzania
• Facilitate development of performance agreement for all staff
• Consolidate performance management information for decision-making
• Compile Annual Performance Review report for all office and share with Management.
• Management of performance feedback to employee
• Collaborate with Line Managers in Monitoring underperforming Staff by having Clear Performance Improvement Plan (PIP)
• End Results
• Having an Organization with good Performance Culture
• Activity
• Staff Relations and Staff Engagement 20%
• Support the P&C staff wellbeing initiatives and Staff engagement surveys as well as carry out regular HR field visits to help address national staff concerns that may need attention.
• Coordinate with Regional People and Culture officers in carrying out HR wellbeing surveys
• Educating staff on organizational initiatives for their welfare and safety at work
• Collaborate with Managers in Handling Employee Disciplinary Procedures as well as Employee Relation issues
• Participate and be available to the quarterly meetings in other Departments for P&C initiatives
• End Results
• Having Strong Employee Engagement Programs
• Making WVT an Employer of Choice hence increase of Staff Retention
• Activity
• Staff Development 10%
• Provide support to line managers on Capacity Building initiatives
• Participate in the Departmental Training Needs Assessment
• Resource person in disseminating P&C policies and procedures
• Support the performance agreement and appraisal process within the Departments
• Training line managers on HR standards, policies, legal implications of decisions and general leadership skills
• Training line managers and staff on performance management and coaching
• End Results
• Staff will have required skills and knowledge for the job
• Staff will be aware on WVT and P&C Policies and Procedures
• Managers will be Capacitated on Leadership and management Skills
• Activity
• People & Culture Analysis and Reporting 5%
• Provide and ensure quality and timely submission of the P&C monthly report by 25th of the month as agreed based on the P&C Division Strategy
• Support in monitoring the P&C Division budget utilization on quarterly basis.
• Support the P&C Initiatives on any assigned tasks or Project
• End Results
• Provide Timely support on P&C Business Partnership

Knowledge/Qualifications For The Role
• Work related Experience:
• 5years experience in Human Resource Practice in Tanzania
• 3 – 4 years in Human Resource Management experience in working with NGO
• Required Education, training, license, registration, and certification
• Degree in Human Resources, Public Administration or related field Human Resource Management.
• Master’s degree in Human Resources, Public Administration or related field is an added advantage
• Preferred Knowledge and Qualifications
• Good knowledge of Policies making and Policy implementation,
• Good knowledge Tanzania labor law and legal requirements
• Good interpersonal skills and effective communication skills
• Ability to maintain effective working relationships with staff and partners at all levels
• Ability to work with various departments and foster teamwork.
• Ability to work independently with minimal supervision.
• Skills in database management and record keeping.
• Ability to maintain the highly confidential nature of human resources work
• Experience in working in a multi- cultural environment.
• Commitment to World Vision objectives and ministry, mission statement and core values
• Able to manage multiple priorities in cross-cultural teams and prioritize under pressure
• Travel and/or Work Environment Requirement 5%
• Physical Requirements 95%
• Language Requirements
• English and Swahili

Key Working Relationships
• Contact (within WV or outside WV)
• WVT Managers and Leadership
• Reason for contact
• Advising management on Staff issues
• Implementation of P&C Workforce Plan
• Handle Employee Relation issues
• Frequency of contact
• Daily
• Contact (within WV or outside WV)
• All Staff
• Reason for contact
• Staff Development
• Employee Engagement & Relations
• Frequency of contact
• Daily
• Be Safe and Resilient
• Deliver Results
• Build Relationships
• Learn and Develop
• Embrace Change

Work Hours: 8

Experience in Months: 36

Level of Education:
Bachelor Degree

Job application procedure
To apply follow this link