Finance and Budget Assistant
Jobs at:United Nations
Deadline of this Job:
29 May 2020
Within Tanzania , Arusha , East Africa
Date Posted: Friday, May 01, 2020 , Base Salary: Not Disclosed
This position is located in the Administrative Section of the Registry of the United Nations Mechanism for International Criminal Tribunals (MICT) (Arusha Branch), the incumbent will work under the supervision of the Chief of Finance. .
The incumbent will perform the following duties:
•Coordinates and supports the preparation and production of MICT Arusha Branch financial reports and schedules.
•Records obligation documents, accounts receivable and payable, and maintains specific general ledger accounts.
•Reviews, reconciles and prepares monthly reports for incoming receipts and outgoing expenditures and billings.
•Clarifies and interprets any intricacies that may arise in the course of the records reconciliation, including UNDP SCA reports, and billing reports with ICTR/ICTY.
•Prepares journal transactions ensuring compliance with established rules and procedures.
•Coordinates/processes payroll based on personnel actions and salary distribution forms.
•Coordinates/processes payments to ad hoc officials.
•Coordinates/processes payments in connection with purchase of goods and services, ensuring compliance with rules, and that proper documentations and requirements have been fully met.
•Examines and processes travel claims in accordance with relevant rules, circulars and instructions; ensures that proper supporting receipts conform to the authorized itinerary.
•Ensures that funds/prior approval have been properly provided and authorized, recovering travel advances in excess of entitlements.
•Generates payments from the accounting system and effects payments in the electronic banking system, ensures that all payment vouchers are properly certified and approved before payments are effected.
•Acts as cash custodian, updates cash balances and prepares cash reconciliation.
•In the absence of the Supervisor, acts as approving officer for accounting and other financial transactions.
•Responds to queries from staff members and third parties.
•Prepares routine correspondence with respect to enquiries related to relevant financial and accounting matters.
•Maintains and keep up-to-date files.
•Liaises with the Finance Section in The Hague concerning all finance related matters affecting the MICT Arusha Branch.
•Assists in the preparation of the proposed programme budget and performance reports of the MICT Arusha Branch.
•Prepares drafts of internal documents containing approved appropriations of the MICT Arusha Branch.
•Assists in overseeing the on-going budget activities throughout the year, including: budget allocations, budget implementation, redeployment of resources, performance reports and other budget reports, as required.
•Monitors the accounts on a monthly basis, projects expenditures and recommends appropriate redeployment of resources when required.
•Prepares cost plans and compiles statistics on vacancies and other budget related matters as required.
•Prepares and sends monthly reports to New York on post vacancies.
•Respond to queries on budget matters.
•Liaises with the Budget Section in The Hague concerning all budget related matters affecting the MICT Arusha Branch, including staffing table control.
•Assists in overseeing extra budgetary activities related to the MICT Arusha Branch.
•Maintains Panel of Certifying Officers of the MICT Arusha Branch.
•Other relevant duties as assigned by the Supervisor.
Job Skills: Not Specified
• High school diploma or equivalent. Specialized training in finance and/or budget is an asset.
• Eight (8) years of progressively responsible experience in financial and budget matters. Preferably in an international organization. Knowledge of SAP (FI) is required.
• English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Knowledge of French and/or Kiswahili is an asset.
Job Education Requirements: Not Specified
Job Experience Requirements: Not Specified
Work Hours: 8
Job application procedure
Follow the link below to apply: https://careers.un.org/lbw/jobdetail.aspx?id=135035&Lang=en-US