Data Entry Assistant job at African Union

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Vacancy title:
Data Entry Assistant

[ Type: FULL TIME , Industry: Nonprofit, and NGO , Category: Computer & IT ]

Jobs at:

African Union

Deadline of this Job:
28 March 2022  

Duty Station:
Within Tanzania , Arusha , East Africa

Date Posted: Saturday, March 26, 2022 , Base Salary: Not Disclosed

To ensure proper documentation services through provision of efficient information and documentation to support the work of the Court.

Main Functions
• Implementation of the digitization project for both judicial case files and administrative records.
• Liaise with Court Clerks and Legal Officers on prioritized cases for digitization
• Upload documents into the Knowledge Management System and AU Common Repository
• Specific Responsibilities
• Digitization of current and archival administrative documents and review scanned files and update or purge them as necessary for easy retrieval.
• Upload final scanned judicial decisions in the African Union Common Repository
• Keep backup of all scanned documents in safe location (preferably offsite) in case of disaster.
• Control the quality of the information captured in digital format and ensure confidentiality of classified information.
• Ensure compliance with relevant AU policies legislation and regulations relating to documents and records management;
• Optimize /re-size big files to the required size in the Electronic case Management System.
• Perform any other duties as required.

Academic Requirements and Relevant Experience
• Advanced Certificate of Secondary School Education and a Diploma in either Records Management, Archival / Documentation Studies, Information Management from a recognized educational institution.
• A higher qualification (university degree or postgraduate diploma) in any of the above-mentioned disciplines will be an added advantage;
• Computer literacy and Information Technology skills is essential;
• A minimum of five (5) years relevant professional experience in digitization, archiving indexing or document management, operating heavy duty scanners or multifunctional copiers, preferably in an international organization.

Required Skills
• Demonstrate professionalism;
• Demonstrated ability to handle complex archival issues
• Good Planning and organizational skills, including ability to establish priorities and to plan, coordinate and monitor own work plan;
• Concentration and high level of accuracy;
• Respect for confidentiality and good public relations
• Excellent interpersonal skills, ability to work under pressure in a multi-cultural environment and under minimum supervision;
• Good communication skills;
• Knowledge of International Organizations
• Conceptual, analytical, and innovative problem-solving abilities
• Proficiency in one of the AU Official working languages. Good knowledge of at least one other language will be an added advantage.
• Core Competencies
• Teamwork and Collaboration
• Responsibility
• Learning Orientation
• Communicating with impact
• Functional Competencies
• Conceptual Thinking and Problem Solving
• Job Knowledge
• Drive for Results
• Innovation and taking initiative

Work Hours: 8

Experience in Months: 60

Level of Education:
Bachelor Degree

Job application procedure
To apply follow this link