Contract Specialist, Africa Region

Other District Other Location
Details
Description

A LITTLE ABOUT US

Founded in 1951, the Nature Conservancy is a global conservation organization dedicated to conserving the lands and waters on which all life depends. Guided by science, we create innovative, on-the-ground solutions to our world's toughest challenges so that nature and people can thrive together. We are tackling climate change, conserving lands, waters and oceans at unprecedented scale, providing food and water sustainably and helping make cities more sustainable. One of our core values is our commitment to diversity. Therefore, we strive for a globally diverse and culturally competent workforce. Working in 72 countries, including all 50 United States, we use a collaborative approach that engages local communities, governments, the private sector, and other partners. To learn more, visit http://www.nature.org or follow

@nature_press on Twitter.

YOUR POSITION WITH TNC

The Contract Specialist will work as part of a larger operations team, serving as focal person to provide overall contract review, guidance and training alongside the legal team to operations and program managers in preparation for contracts in the region. The Contract Specialist is responsible for executing the BUs contracts compliance including their approvals.

This position will report to Operations Manager, Africa region and the location for this position is flexible between Tanzania, Kenya, South Africa, Zambia or Gabon.

ESSENTIAL FUNCTIONS

The Contracts Specialist will support the strategic priorities of the Africa region through efficient oversight of Africa Region contracts, while providing excellent customer services to project managers. They will be well versed in the systems and resources utilized by TNC in order to execute assigned tasks. They will provide guidance in satisfying administrative and contract requirements based on extensive knowledge of policies and procedures and will provide support and guidance related to their functional area to staff across the region. They will implement contractual processes and practices in order to improve effectiveness, as needed, and will communicate or distribute information to assist staff in making decisions, solving problems, and improving workflow.

RESPONSIBILITIES & SCOPE

  • Develop and implement new initiatives that will ensure department and organization-wide goals and strategies are achieved;
  • Ensure programmatic commitments, Conservancy policies and procedures, GAAP, and legal requirements are met and managed for compliance. Decisions may bind the organization financially or legally
  • Collaborate with Grants Specialists on managing public awards and with the region’s legal representatives on matters of heightened complexity or risk
  • Ensure contracted vendors obtain and possess required insurance coverage and that appropriate documentation is obtained and maintained
  • Review contract terms and conditions to verify that they are in compliance with TNC policies and all applicable regulations
  • Maintain contract tracker, to ensure all contracts are up to date and alert program managers on expiry dates, so that amendments can be done in a timely manner
  • Collaborate with the legal team to maintain contract templates, guidance and training materials and ensure effective distribution thereof to regional staff
  • Maintain confidentiality of sensitive information;
  • Manage and/or review contractor’s invoice and deliverables before processing.
  • Ensure compliance with Conservancy policies and procedures, and external (donor/legal/IRS) requirements;
  • Financial responsibility includes assisting with purchasing, processing invoices, contracting with vendors, and assisting with budget preparation;
  • May act as a resource to others to solve problems relating to Contracts
  • Travel and work flexible hours as needed;

MINIMUM QUALIFICATIONS

  • Bachelor’s degree and 5 years related experience or equivalent combination;
  • Finance, Operations or related field experience;
  • Experience managing and implementing multiple projects;
  • Experience drafting and negotiating agreements and managing contract workflow and process;
  • Experience working with widely dispersed cross-functional teams.
  • Demonstrated experience handling confidential information;

DESIRED QUALIFICATIONS

  • Multi-lingual skills (French, Portuguese and/or Kiswahili preferred) and multi-cultural or cross-cultural experiences are appreciated;
  • Ability to work in partnership with others in a collaborative role;
  • Advanced knowledge in current and evolving technology related to field of experience;
  • Knowledge of current and evolving trends in the specific field, preferably in a non-profit environment;
  • Strong organization, planning, and problem-solving skills, along with a strong attention to detail;

ORGANIZATIONAL COMPETENCIES

Builds

Relationships Builds productive relationships by interacting with others in ways that enhance mutual trust and commitment.

Collaboration & Teamwork

Works collaboratively with stakeholders across levels, geographies, backgrounds, and cultures to improve decisions, strengthen commitment, and be more effective.

Communicates Authentically

Communicates proactively and in a timely manner to share information, persuade, and influence with the appropriate level of detail, tone, and opportunities for feedback.

Develops Others

Takes ownership to help develop others’ skills, behaviors, and mindsets to help them maximize their workplace contributions.

Drives for Results

Sets challenging goals and objectives based on a strong sense of purpose and high-performance standards and steadfastly pushes self and others for tangible results, while ensuring work-life balance.

Leverages Difference

Demonstrates commitment to harnessing the power of differences strategically; consistently sees, learns from, and takes strategic action related to difference; and demonstrates the self-awareness and behaviors to work across differences of identity and power respectfully and effectively with all stakeholder. Actively seeks to build and retain a diverse workforce and fosters an equitable inclusive workplace by drawing upon diverse perspectives.

Systems Leadership

Thinks and acts from a broad perspective with a long-term view and an understanding of 1) the dynamic nature of large-scale challenges and 2) the need for integrating five key practices: skillfully engaging appropriate people; providing a clear process for change; taking a holistic view of situations; focusing on a small number of strategic actions, while learning from and adapting them over time; and being aware of how one’s own thinking or patterns of behavior may be limiting change.

This description is not designed to be a complete list of all duties and responsibilities required for this job.

For full Job profile and how to apply please visit http://careers.nature.org and search for Job Id 49109

Submit CV and cover letter separately using the upload buttons online. All applications must be submitted in the system prior to end of day November 22, 2020

The Contract Specialist will work as part of a larger operations team, serving as focal person to provide overall contract review, guidance and training alongside the legal team to operations and program managers in preparation for contracts in the region. The Contract Specialist is responsible for executing the BUs contracts compliance including their approvals.

Apply for this job
Apply for this job through our partner BrighterMonday. Follow the link and complete your application. https://www.brightermonday.co.tz/listings/contract-specialist-africa-region-eq2529
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