Administrative Assistant job at GIZ

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Vacancy title:  Administrative Assistant

[ Type: FULL TIME , Industry: Public Administration, and Government , Category: Admin & Office ]

Jobs at:  GIZ


Deadline of this Job:
22 July 2022  

Duty Station:
Within Tanzania , Dar es Salaam , East Africa

Summary
Date Posted: Wednesday, July 20, 2022 , Base Salary: Not Disclosed


JOB DETAILS:


Responsibilities
The administrative assistant is responsible for
? ensuring tasks are carried out smoothly within the assigned area of responsibility
? organising and coordinating all work stages
? performing all daily duties in the assigned area of responsibility
? maintaining a helpful attitude to customers, ensuring the office creates a professional impression
? communicating efficiently with offices with which regular contact is maintained

Tasks
The Administrative Assistant performs the following tasks:
? Participate in the review of the correspondence filing process
? Write internal and external correspondences
? registers, documents and organises incoming and outgoing correspondence (emails, packages and
personally delivered messages)
? sorts and distributes incoming correspondence (email, other official documents)
? develop an outlook tool to monitor meetings and home office
? booking of meeting room, takes minutes of meetings on demand
? Monitoring of office vehicle and mileage book
? Support on monthly vouchers management and file labelling
? Support in inventorying activities
? Support on knowledge management and minutes for internal meeting
? assists the procurement professionals in all procurement related matters
? support in updating and communicate Procurement Status of the E4D Programme
? supports all tender processes
? procures tickets for domestic and international travel
? handling of hotel bookings, car rental etc.
? organises visas and other necessary permits and documents
? supports other departments of GIZ country office in E4D programme related issues on demand
? supports in updating template and procedures related to procurement accordance to PuR and
communicate the changes to E4D Team
? performs other duties and tasks at the request of management

Required qualifications, competences, and experience
? secondary education
? certificate/diploma or similar qualification from a recognised clerical college or BA in business
administration
? at least 3 years’ professional experience in a comparable position
? good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and
computer applications (e.g. Outlook, MS Office)
? very good communication skills
? very good knowledge of English, ideally a knowledge of German
? willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management


Work Hours: 8


Experience in Months: 36

Level of Education:
High School

Job application procedure


Applications:
Interested candidates are requested to send their letter of application together with the CV and academic
certificates by email to [email protected]  
Please use the subject line ‘Administrative Assistant’
Closing date for submission: 22.07.2022
Only shortlisted candidates will be contacted.
GIZ Tanzania is an equal opportunities employer and encourages applications from all qualified and eligible candidates regardless of their gender, origin, religion/belief, disability, or any other minority group